Sample letter
What lands on the doormat
A fictional homeowner at “1 Sample Street, Croydon” has applied for a single-storey rear extension. This is the first letter they would receive from a firm called “Your Firm”. Real letters name the actual project and street; the price is always one of the bands you approve.
Your Firm
[your phone] · [your email] · [your website]
The Homeowner 1 Sample Street Croydon [POSTCODE]
[DATE]
Your planning application for a rear extension at Sample Street
Dear Homeowner,
We noticed that a planning application for a single-storey rear extension at 1 Sample Street has been submitted to Croydon Council, and we wanted to introduce ourselves before you start comparing builders.
Your Firm designs and builds extensions across Croydon. A rear extension of the kind you have applied for is the work we do most often: opening up the back of the house, bringing in light with glazed doors or rooflights, and joining the kitchen and dining space into one room. We handle the whole job, from Building Regulations drawings and party wall notices through to the final coat of paint, and we keep to a fixed programme so you know when your home will be yours again.
Our recent single-storey rear extensions in Croydon have come in at [your approved price band]. We would be happy to visit, talk through what you have in mind and give you a written estimate, with no obligation.
If it would help to see our work first, we can put you in touch with homeowners nearby whose extensions we finished this year. Call us on [your phone] or reply to this letter and we will arrange a convenient time.
We would also be glad to hear from you again once your permission is granted.
Yours sincerely, [Your name] Your Firm
We wrote to you because a planning application for this address appears on the public planning register, which we read via PlanIt. If you would prefer no further letters, email hello@spadeready.co.uk or write to SpadeReady, [REGISTERED POSTAL ADDRESS], and we will stop the same day. Letters sent on behalf of Your Firm by SpadeReady, a trading name of [LEGAL ENTITY NAME]. Privacy notice: spadeready.co.uk/privacy